Spalding County Clerk Office
The official Clerk of State and Superior Court page identifies Debbie L. Brooks as the Spalding County Clerk of State and Superior Court. The office is a Georgia constitutional office. The clerk page explains that the Clerk of the Superior Court has existed as a county constitutional office since Georgia's 1798 Constitution and that the clerk is elected every four years. The office protects public records and public funds, maintains indexes, and issues papers under court seal.
The Clerk of State and Superior Court handles State Court and Superior Court filings and records. That includes civil, criminal, traffic, real estate, UCC, notary public applications, armed forces discharge, trade name registration, and state access to incorporations. The office is not the custodian for every public record in Spalding County. Probate Court, Magistrate Court, Juvenile Court, the Sheriff's Office, DDS, GBI, and GDC each control records in their own systems.
Clerk of State and Superior Court
Clerk: Debbie L. Brooks
132 E. Solomon St.
Griffin, GA 30223
770-467-4309
Mail: P.O. Box 1046, Griffin, GA 30224
Monday-Friday, 8:00 a.m.-5:00 p.m.
The county's official clerk page is the source for current office contact and service routing.
That page is especially important because Spalding County uses direct division contacts rather than a single generic records desk for every request.
What Spalding County Clerk Does
The Spalding County Clerk office supports both filing and record access. Court pleadings are received, indexed, and maintained for Superior Court and State Court. The office handles public funds tied to court filings and issues papers under seal. It also gives court users the correct division contact for civil filings, criminal filings, traffic matters, real estate, UCC, Board of Equalization items, finance, and bookkeeping. For court users, choosing the right division can save time because a traffic-ticket question and a felony-case copy request do not use the same staff path.
- Civil filings: Tammy Chapman, 770-467-4746, tchapman@spaldingcounty.com.
- Criminal filings: Chief Deputy Clerk Sherry Smith, 770-467-4745, ssmith@spaldingcounty.com.
- State Court criminal: Carly Evans, 770-467-4745, cnash@spaldingcounty.com.
- State Court tickets: Susan McWilliams, 770-467-4747, smcwilliams@spaldingcounty.com.
- Superior Court criminal: Denise Phillips, 770-467-4745, dphillips@spaldingcounty.com.
- Real estate and UCC: Caroline Ruffin, 770-467-4356, cruffin@spaldingcounty.com.
The GSCCCA clerk listing notes that the office does not make record searches. That is a practical limit. A requester may need to search the online portal, inspect records in person, use exact names and case numbers, or narrow the case type before asking for copies. For non-case public records, Spalding County's JustFOIA portal is a fallback route.
Request Certified Spalding County Copies
A certified copy is a clerk-issued copy that carries official certification for use in court, agencies, licensing, appeals, or other formal settings. Online search results are useful for locating a case, but they may not be accepted where a certified document is required. Spalding County research did not include current copy-certification fee amounts because the linked fee schedule PDF was not inspected. Requesters should confirm the current fee with the clerk before mailing payment or appearing at the counter.
- Identify the case type, court, party names, and case number if known. Use Access Online Case Files or a mailed notice to narrow the request.
- Contact the correct clerk division. Civil filings, criminal filings, traffic tickets, and real estate records have separate direct phone lines.
- Ask whether the document can be copied, whether it can be certified, what fee applies, and whether pickup or mail return is available.
- Submit the request in person or by mail with enough detail to identify the file and document needed.
- For non-case county public records, use the JustFOIA public portal instead of treating the clerk as the custodian.
Spalding County Request Fields
Spalding County's JustFOIA form fields were not exposed in the static research capture, and the clerk's case-copy form was not documented as a single public form. For practical clerk requests, the fields below should be included in a phone, counter, or mail request because they help staff locate the file without making a broad record search. If the record is restricted, the clerk or court may require proof of party status, attorney authority, or a court order.
| Field | Required | Notes |
|---|---|---|
| Case number | Recommended | Use the number from the portal, citation, pleading, receipt, or court notice when known. |
| Party names | Yes | List legal names and any known aliases or business names. |
| Court and case type | Yes | Superior civil, Superior criminal, State Court traffic, State Court criminal, real estate, or UCC. |
| Document type | Yes | Order, judgment, disposition, sentencing order, pleading, citation, decree, or real estate filing. |
| Copy type | Yes | Plain copy, certified copy, mailed copy, or in-person pickup. |
| Requester contact | Yes | Name, phone, email, and mailing address for fee quote or return handling. |
Spalding County Clerk Fees
The researched clerk page links to a scheduling of filing and recording fees for Superior and State Court, but the fee schedule PDF was not inspected during research. Because fee amounts change and the current schedule was not captured, no copy, filing, certification, or search fee should be stated as a fixed amount here. One fee was documented: notary applications became available online through GSCCCA, and applicants bring the completed notary application, a Georgia driver's license, and a $55 application fee to the Spalding County Clerk of Court.
| Item | Amount or Source |
|---|---|
| Notary public application | $55, paid after completing the GSCCCA online notary application. |
| Plain court copies | Confirm with the clerk division before request or mailing payment. |
| Certified copies | Confirm current certification and per-page fees with the clerk. |
| Civil filing fees | Use the current clerk fee schedule linked from the official clerk page. |
| Recording fees | Use the current clerk fee schedule linked from the official clerk page. |
Note: Do not mail payment for copies or filings until the clerk confirms the current fee and acceptable payment method.
Spalding County Clerk Forms
The clerk page links several forms and resources used by local court users. Those include a juror affidavit, summons, sheriff's entry, blank witness subpoena, Board of Equalization material, notary application, Family Law Workshop, Sixth District ADR Program, Promise Place, and the Georgia sex offender registry. The office also points notary applicants to the GSCCCA online notary public application process.
- Clerk forms and resources - local clerk page with forms, contacts, and fee schedule link.
- Spalding County Courts - county courts landing page with court, e-filing, case-file, and directory links.
- JustFOIA public portal - public-information and open-records request path for county records.
- Georgia Open Records exemptions - statutory exemption categories that can limit public release.
The Georgia Open Records Act exemptions source is assigned to this clerk page in the image manifest.
Those exemption categories help explain why a clerk may release a public case docket but redact personal identifiers or withhold protected material.
Spalding County Online Filings
Spalding County court pages link both Odyssey eFile and Tyler eFileGA for electronic filing. E-filing is not the same as public search. It is a filing channel for court documents, while Access Online Case Files is the public case-search path. The clerk's e-filing and general office contact is 770-467-4309. For people filing documents in State Court or Magistrate Court, the county also links provider portals from the relevant court pages.
Mail access remains part of the clerk workflow because some records need certification, payment confirmation, or staff review before release. The clerk's mailing address is P.O. Box 1046, Griffin, GA 30224. A mailed request should identify the court, case type, party names, document requested, copy type, return address, and a phone or email contact. Traffic citation questions should use the traffic line, while civil and criminal copy questions should use the matching civil or criminal filing contacts.
The Tyler eFileGA portal is one of the e-filing sources assigned to the clerk page.
Use e-filing for submitting documents when the court allows it, and use the clerk or case-search channels for locating records that have already been filed.